User Management

As a workspace administrator in Karmen, you have the ability to add, delete, and bulk upload any number of users, granting them access rights easily. For detailed information on user roles and bulk user imports, particularly for schools and leisure centers, refer to our forum thread here.

Tip: The system is ready for user exports from other systems (such as SAP, etc.). You can export email addresses, for example, to MS Excel and then insert them into the Karmen form.

Bulk Invitation

In the “Settings” tab, select your workspace, and at the bottom, you’ll find the “Bulk Invitation” button. Click on it, insert email addresses following the provided pattern, and choose “Continue.” Confirm the invitation of new users to your workspace in the next step. Karmen will then send invitations to the specified email addresses. The invitation expiration is set to 10 days.

The system takes into account that the list of users changes over time. During bulk invitations, it displays the differences between the user list in Karmen and the current list you are importing.

Adding Users One by One

If you prefer the personal touch, you can bring in your team or students one by one. Look for the “Invite User” button, hanging out next to the “Bulk Addition” in the workspace settings.

To tidy up, say goodbye to a user or tweak their permission level, head to Settings -> Workspaces. Click on the “three dots” next to a specific user and pick “Change Role” or “Delete User.”

User Roles and Permissions

Karmen keeps it simple with four permission levels. Check out the table below for the nitty-gritty details. In a nutshell:

• Administrator: Does it all.
• User: Can’t tweak workspace settings or play with users and printers.
• Junior: Uploads, edits/deletes their files, starts prints, and runs the printer.
• Observer: Uploads files but doesn’t kick off prints or mess with files.

Refer to the table for an overview of individual functionalities and differences in permissions for each role.